Every new hire, set up on day one.
Embaro turns onboarding, offboarding and rehire requests into one structured workflow — so IT never gets a half-finished email again.
Replaces the process you have now
The product
Built around the requests you actually send.
Forms that match how you actually hire
Build the request form once — text, dates, dropdowns, checklists, and pick-lists that pull from your own catalog of properties, mailboxes, folders and licenses. Sections appear only when they're relevant.
Approvals that don't stall
Route every request to an approver, or turn approval off entirely and let managers file straight to IT. Each request tracks who approved it, when it was sent, and whether it changed since.
Offboarding that closes every door
When someone leaves, Embaro shows exactly what they were granted on the way in and asks Keep or Remove for each item. Nothing gets missed because nobody remembered the shared drive.
How it works
Three steps, then it runs itself.
Describe your process
Write out how onboarding works at your company today. Embaro drafts your request types, fields and access checklists from it, and you edit anything that isn't right.
Your team files requests
A manager picks the request type and fills in a form that only asks what's relevant. Existing employees prefill from their last request.
IT gets a complete request
A structured, approved request lands in your IT desk's inbox as formatted email and PDF — with every account, mailbox and folder spelled out.
Included with every plan
Describe your process. Get a form.
Most companies already know what they need — it's just buried in a spreadsheet and a few people's heads. Write it out the way you'd explain it to a new colleague, and Embaro builds your request types, fields and access checklists from it. You review the draft before anything goes live.
- Request types drawn from how you actually work
- Fields that only appear when they're relevant
- Access checklists grouped the way IT reads them
- Everything editable afterwards — it's a starting point, not a black box
Pricing
Priced per company, not per hire.
One plan for your company, one for IT providers. Both include every feature and unlimited requests, at one flat price — the employees you onboard never add to it.
Business
One plan for your company. Everything included.
15 user accounts included
Start 5-day free trialNo credit card. Cancel by doing nothing.
- Up to 15 user accounts
- Unlimited onboarding requests
- Custom request forms — AI can draft them
- Approval workflow
- Employee directory with prefill
- Previous-access review on offboarding
- One-time encrypted password handback
- One-click completion link for your IT desk
- Status emails at every step
- Send from your own domain
- Custom branding and logo
- Resource catalog
- PDF export and email delivery
- Activity log
- Google/Microsoft sign-in and 2FA
MSP
For IT providers running onboarding for many companies.
5 client organizations included
+ $8/month for each one after that
Start 14-day free trialNo credit card. Try it with 2 clients, then size your plan yourself.
- Manage every client from one console
- 5 client organizations included
- $8/month for each additional client organization
- 15 staff seats included
- Up to 15 users in each client organization
- Everything in Business, for every client
- Clients onboarded by invite only
Both start with a free trial and no credit card — 5 days for Business, 14 for IT providers.
Questions
Everything worth asking first.
What happens after the 5-day trial?
Your account switches to read-only — you keep access to everything you entered, but can't create new requests until you subscribe. If you don't subscribe within 14 days of that, the data is permanently deleted. We email you before each step.
Do I need a credit card to start?
No. Enter your company name, your email and a password, confirm your email, and you're in. We only ask for payment details if you decide to subscribe.
What counts as a user?
Anyone who signs in — managers who file requests, approvers, and admins. The employees being onboarded don't need accounts and never count toward your limit.
Are there different plans?
No tiers to pick between. One plan, $15 a month, with every feature and up to 15 user accounts. IT providers who run onboarding for several companies have a separate MSP plan — see pricing.
Where does the request actually go?
To whatever address your IT desk or helpdesk uses — as a formatted email with a PDF attached. It can be sent from your own domain so it threads correctly in your ticketing system.
Is our data isolated from other companies?
Yes. Every record is scoped to your organization and every request is checked against your account's organization before anything is returned. Passwords are hashed, and SMTP credentials and two-factor secrets are encrypted at rest.
Set up your next hire properly.
5 days free. No credit card. Cancel by doing nothing.