Every new hire, set up on day one.
Embaro turns onboarding, offboarding and rehire requests into one structured workflow — so IT never gets a half-finished email again.
Replaces the process you have now
The product
Built around the requests you actually send.
Forms that match how you actually hire
Build the request form once — text, dates, dropdowns, checklists, and pick-lists that pull from your own catalog of properties, mailboxes, folders and licenses. Sections appear only when they're relevant.
Approvals that don't stall
Route every request to an approver, or turn approval off entirely and let managers file straight to IT. Each request tracks who approved it, when it was sent, and whether it changed since.
Offboarding that closes every door
When someone leaves, Embaro shows exactly what they were granted on the way in and asks Keep or Remove for each item. Nothing gets missed because nobody remembered the shared drive.
How it works
Three steps, then it runs itself.
Describe your process
Write out how onboarding works at your company today. Embaro drafts your request types, fields and access checklists from it, and you edit anything that isn't right.
Your team files requests
A manager picks the request type and fills in a form that only asks what's relevant. Existing employees prefill from their last request.
IT gets a complete request
A structured, approved request lands in your IT desk's inbox as formatted email and PDF — with every account, mailbox and folder spelled out.
Included with every plan
Describe your process. Get a form.
Most companies already know what they need — it's just buried in a spreadsheet and a few people's heads. Write it out the way you'd explain it to a new colleague, and Embaro builds your request types, fields and access checklists from it. You review the draft before anything goes live.
- Request types drawn from how you actually work
- Fields that only appear when they're relevant
- Access checklists grouped the way IT reads them
- Everything editable afterwards — it's a starting point, not a black box
Pricing
Priced per company, not per hire.
Every plan includes unlimited requests. You're only ever charged for the people who sign in.
Starter
For small teams handling onboarding by hand today.
2 users included
Start 5-day free trial- Up to 2 user accounts
- Unlimited onboarding requests
- Custom request forms
- Resource catalog
- Approval workflow
- PDF export
- Email delivery to your IT desk
- Two-factor authentication
Team
For growing companies with a real hiring cadence.
5 users included
Start 5-day free trial- Up to 5 user accounts
- Everything in Starter
- Employee directory with prefill
- Previous-access review on offboarding
Business
For HR and IT teams running onboarding together.
15 users included
Start 5-day free trial- Up to 15 user accounts
- Everything in Team
- Send from your own domain
- Custom branding and logo
- Full audit log
- Priority support
All plans start with a 5-day free trial. No credit card required.
Questions
Everything worth asking first.
What happens after the 5-day trial?
Your account switches to read-only — you keep access to everything you entered, but can't create new requests until you subscribe. If you don't subscribe within 14 days of that, the data is permanently deleted. We email you before each step.
Do I need a credit card to start?
No. Enter your company name, your email and a password, confirm your email, and you're in. We only ask for payment details if you decide to subscribe.
What counts as a user?
Anyone who signs in — managers who file requests, approvers, and admins. The employees being onboarded don't need accounts and never count toward your limit.
Can I change plans later?
Yes, any time from your billing page. Upgrades take effect immediately. To move down a tier you'll need to be within the new plan's user limit first.
Where does the request actually go?
To whatever address your IT desk or helpdesk uses — as a formatted email with a PDF attached. On the Business plan it can be sent from your own domain so it threads correctly in your ticketing system.
Is our data isolated from other companies?
Yes. Every record is scoped to your organization and every request is checked against your account's organization before anything is returned. Passwords are hashed, and SMTP credentials and two-factor secrets are encrypted at rest.
Set up your next hire properly.
5 days free. No credit card. Cancel by doing nothing.